CM PRO / construction accounts, vouchers and petty cash software
Accounts & Finance
Bring bank balances, receipts, payments, vouchers and petty cash into a clear operational finance view. Construction teams can retain project references, while other businesses use the same discipline for their operating work.
7-day trial · no setup fee · your own company workspace
Commercial says one number, finance says another, and the director believes neither.
Construction finance is project finance: every payment belongs to a site, a vendor and a stage of work. Generic accounting software records the voucher but loses the project, and site petty cash is reconciled weeks late.
CM PRO Accounts & Finance keeps bank accounts, ledgers, payment vouchers, payables, petty cash and client receipts linked to projects, with payment charts that show cash in against cash out.
Inside the module
Features in detail
01
Bank accounts & ledgers
Project-linked ledgers with running balances.
02
Payment vouchers
Prepared, approved and printed vouchers.
03
Supplier payables
Outstanding amounts by vendor and project.
04
Site petty cash
Requests, releases and settlements by site.
05
Client receipts
Record receipts against certified IPCs.
06
Payment charts
Cash in vs cash out by project and month.
Who it serves
Specialist workflows. Wider business value.
Contractors, trading companies, manufacturers, service businesses, real estate agencies and finance teams managing operating locations.
Information in
Bank account records
Receipts and payment entries
Vouchers and vendor references
Petty cash requests and settlements
Operational output
Cash-at-bank position
Ledgers and recent transactions
Payment and head-wise charts
Vendor balances and printable vouchers
The working sequence
From first entry to management review
STEP 01
Set up the financial references
Establish bank records and consistent references before recording transactions. Decide how the team will identify each project, party and payment purpose. Avoid using a free-text description as the only link to a bill or voucher. Finance staff should confirm opening information and access responsibilities so the first management report has an understood basis.
Establish bank records and consistent references before recording transactions. Decide how the team will identify each project, party and payment purpose. Avoid using a free-text description as the only link to a bill or voucher. Finance staff should confirm opening information and access responsibilities so the first management report has an understood basis.
Enter the amount, date, party and purpose of each transaction. Keep incoming and outgoing flows distinct and retain the reference to the relevant voucher, client payment or operating request. A planned receipt is not cash received. Check the selected company and project before entering records, particularly when finance staff work with several locations.
Prepare and review payment vouchers before release under the company's approval process. Track petty cash requests, releases and settlements rather than treating an advance as a final expense. Vendor balances should be checked against supporting orders and bills. Printing a voucher does not itself prove that a bank transfer has been made or that its recipient has acknowledged payment.
Use cash-at-bank, receipt, payment and head-wise views to discuss liquidity and spending. Compare records with bank evidence and investigate timing differences or omissions. Construction finance should reconcile certified amounts with actual receipts; trading and service businesses should reconcile their own supporting sales and purchase records. Management indicators are only meaningful when the underlying entries are current.
Professional practice
The detail behind the workflow
01
Finance for more than building projects
Accounts and Finance is relevant to businesses that manage suppliers, staff costs, bank accounts and petty cash, not only contractors. A trading company may focus on supplier payments; a service company may focus on operating-job costs; a real estate agency may need clearer payment and receipt records. The module provides operational finance workflows and charts. It should not be assumed to replace statutory accounting, tax filing, a full manufacturing costing system or every country's compliance requirements. Review the actual workflow with your accountant before deciding where it fits alongside existing financial systems.
02
A ledger is a trail, not just a balance
Two teams can agree on a closing balance while disagreeing about the transactions behind it. Keep dates, references, parties and descriptions sufficiently clear for someone else to review. Avoid entering a single net amount when separate receipts and payments need to remain visible. Vendor and project references support a more useful operating review than an unstructured list of expenses. When an error is found, follow the company's authorised correction process and preserve supporting evidence. A clear transaction trail reduces the need to reconstruct history from bank screenshots and informal messages.
03
Petty cash needs settlement discipline
Small advances become difficult to control when the office cannot distinguish cash issued from expenses substantiated. Record the request, release and settlement as separate steps. Agree what supporting evidence the recipient must provide and when unspent cash is returned. Review unsettled items before releasing further advances according to company policy. Site teams, maintenance teams and travelling service staff face the same problem. CM PRO makes the operational records easier to follow, but it does not decide whether an expense is allowable, taxable or compliant with a customer's contract.
04
Interpret charts before making decisions
Cash-in and cash-out charts show recorded transactions, not guaranteed future liquidity. Retention, delayed receipts and unsettled advances can change the real operating position. Review the reporting period, transaction completeness and supporting bank evidence before committing to payments. Head-wise payment views help explain where recorded spending is concentrated; they are not a full profit-and-loss statement. Each enterprise remains isolated and Vendor Management is included with Accounts. Keep approval authority within the business and do not assume that access to a dashboard automatically grants permission to release funds.
Operational finance is not automatic statutory or tax compliance. Bank evidence and authorised accounting review remain essential.
Getting started
A practical implementation, not a long setup project
Agree the starting records
Create the company workspace, select the modules the team needs and review who is responsible for each record. Begin with one operating project or location and a small set of checked inputs. Keep existing source documents available during the transition so reviewers can compare the first entries with their original evidence. A trial is an opportunity to evaluate fit, not a reason to abandon established approval procedures immediately.
Review one complete cycle
Take a representative record through the available workflow from input to output. Ask the person who enters the information and the person who reviews it to check the result together. Confirm dates, units, references and reporting periods before adding larger volumes. Where another module is needed for a connected operation, enable it deliberately. Access remains controlled by company, role and module; public free tools do not expose enterprise records.
Establish the review rhythm
Decide when records are entered, how exceptions are handled and when managers review the operating position. Keep ownership clear rather than assuming everyone will update everything. Use the shared reports as a starting point for discussion and reconcile them with the business's source evidence. Add further modules as the workflow grows. Export and document requirements should be checked with the receiving team; software output still needs authorised review before external issue.
Before vs after
What changes on day one
Before: spreadsheets & WhatsApp
After: CM PRO
Vouchers without project link
Every voucher tagged to a project
Petty cash settled monthly in bulk
Petty cash requests and settlements tracked
Duplicate supplier bills
Payables visible per vendor
Cash position from a phone call
Charts of cash in vs cash out
Separate commercial and finance numbers
Receipts linked to certified amounts
By role
Who uses it every day
01
Accountant
Records vouchers and receipts.
02
Finance Manager
Controls payables and petty cash.
03
Site In-charge
Requests and settles petty cash.
04
Director
Reviews cash position by project.
Economics
Priced to be economical, not to lock you in
No setup fee
Many construction ERPs charge one-time implementation fees before you enter a single record. CM PRO has none.
Pay per module
Start with the module you need. Add more as the company grows.
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